Student Handbook

Description of the Organization

Administrative Organization

Within the University structure, the Rod Library is part of the Academic Affairs division, under the direction of the Provost and Vice President of Academic Affairs. As seen on the Library Administrative Organization chart PDF icon, the Library is organized into five departments reporting to the Dean of Library Services.

The staff of the Library consists of approximately 75 part-time student assistants, 21 merit system staff members, 11 Library Associates, and 21 Library faculty members (including the Dean, Department Heads, and non-administrative Librarians). Student assistants work in each department of the Library and in the Dean’s Office. The responsibilities of each department, along with a summary of typical student responsibilities within each are described below.

Description of Departments

The Access Services Department is responsible for circulation of library materials, shelving of library materials, interlibrary loan services, reserve services, and photocopying services. Typical student responsibilities within the Access Services Department include shelving library materials, working at the Circulation and MultiService Center service desks, processing interlibrary loan requests, photocopying, and moving materials, furniture, and equipment.

The Collection Management & Special Services Department is responsible for selection of all materials added to the library’s collections, management and evaluation of the encumbrance and expenditure of the library materials budget, liaison with teaching faculty to monitor campus needs, preparation of reports on library resources and services, and pursuit of cooperative collection development projects with other state institutions of higher education. Typical student responsibilities within the Collection Management & Special Services Department include searching incoming materials recommendations on UNISTAR, sorting and distributing information on materials available to the subject bibliographers, verifying and completing bibliographic information using print and electronic resources, typing order cards, and searching incoming gifts on UNISTAR and compiling lists of materials for donors. Although located separately throughout the Library with unique collections, the Fine and Performing Arts Collection, Special Collections & University Archives, and the Youth Collection are administratively part of the Collection Management & Special Services Department.

Staff in the Fine and Performing Arts Collection are responsible for providing reference service in the areas of art, design and music; providing library instruction for library users; developing, maintaining and evaluating the art and music collection; circulating materials housed in the Fine and Performing Arts Collection (e.g. LPs, CDs, cassettes, videos, scores, slides and prints); providing an environment for listening to and viewing materials, and maintaining course reserves for art and music classes. Typical student responsibilities within the Fine and Performing Arts Collection include providing directional information to library users about collections, facilities and equipment, circulating fine and performing arts materials, providing basic reference assistance in art, design and music, performing basic bibliographic searches in UNISTAR for collection development purposes, and shelf-reading.

Staff in Special Collections and University Archives are responsible for housing rare, valuable, and sensitive library material, arranging archival and manuscript material for public use, creating indexes and finding aids for archives and manuscripts, assisting patrons in using special collections, and advising on and off-campus community members on UNI history. Typical student responsibilities within Special Collections and Archives include creating indexes and finding aids for archives and manuscripts, clipping material for historical files, shelving materials, arranging and processing archives and manuscripts, and keyboarding historical data.

Staff in the Youth Collection are responsible for development of children’s/young adult materials, providing reference service for patrons using those materials, providing bibliographic instruction for patrons using those materials, maintaining and evaluating the collection, and serving as a professional resource for Iowa educators. Typical student responsibilities in the Youth Collection include checking bibliographies against UNISTAR, processing materials, assisting patrons with reference questions, helping with the inventory process, and assisting in assembling displays, collecting materials for presentations, and creating bibliographies and indexes.

Library Information Technologies is responsible for maintaining and enhancing library technology infrastructure, supporting public access to library electronic resources, providing direct technical assistance to library personnel, communicating with library personnel and patrons about technology changes, and planning for and evaluating emerging technologies. Typical student responsibilities within Library Information Technologies include installation and troubleshooting of equipment and software, inventory and organization of equipment and software, maintenance of data cabling, and documentation of setup and troubleshooting procedures.

The Reference & Instructional Services Department is responsible for assisting library users with research and information needs, assisting users with electronic resources, providing instruction in the use of library resources, developing reference and other collections, and helping develop and maintain electronic and other information needs. Typical student responsibilities within the Reference & Instructional Services Department include assisting library users at the Reference Information Point, shelving and filing library materials, filing loose-leaf services, providing tours for school groups, and replacing and unjamming computer paper.

The Technical Services Department is divided into three main sections; Acquisitions, Financial/Supplies, and Ordering/Cataloging. The Acquisitions Section acquires material in all formats and languages for locations throughout the Rod Library; processes all incoming and outgoing mail for the Library; maintains accurate records for the check-in and withdrawal of periodicals, newspapers and serials; claims titles not received; and prepares material for binding, including theses and dissertations. They also evaluate books in need of mending and do minor repairs. In addition, the Acquisition section helps in the receipt and management of electronic titles and provides for digitization of the collection. The Ordering/Cataloging section initiates and places orders for many library materials; creates, verifies, and organizes individual records for library materials into the integrated catalog database; physically processes and maintains Library materials; and provides and maintains access to electronic resources. The Financial/Supplies section manages the license agreements, the budgets and financial reports for library materials, and purchases supplies and equipment.
Typical student responsibilities in the Technical Services Department include, checking in periodical and newspaper issues, ordering and receiving supplies, sorting and distributing mail coming into the library, packaging and sending out mail, and processing materials for binding and searching on UNISTAR. Other student responsibilities include processing procedures such as applying spine labels, property stamps and date due slips, barcoding bound periodicals and creating item records in UNISTAR, assisting with authority control tasks, and online work and physical preparation for transferring and withdrawing materials.



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