Student Handbook

Employment Procedures

Library Student Employment Coordinator

A Student Employment Coordinator is available to handle all student employment within the Library. The Student Employment Coordinator keeps applications on file and makes them available to hiring departments. You are always welcome to visit with the Coordinator about any questions you may have regarding employment status, work rules, or situations that may arise while you are working in the Library.

The Student Employment Coordinator's Office is located in the Dean's Office suite in room 211.  Stop by between 8:00 a.m. and 4:00 p.m. Monday through Friday.

Application Process

Job openings are posted on the MyUNIverse Online Job Board at www.uni.edu/finaid/student-employment

Application forms for the current school term, as well as the upcoming semester or summer session, are available at all times on the Student Employment website as well as in a holder located just outside the Dean's Office door. 

This form should be completely filled out, signed, and returned to the Dean's Office or dropped into the grey box on the wall located under the application holder. 

Please indicate on the application form if you have received a work study award. (See section on Work Study and Budget Monies).

Eligibility

Students on Work Study or Departmental Employment payroll must be enrolled for a minimum of 6 undergraduate hours or 5 graduate hours per academic semester. Students are allowed to work during summer session without being enrolled, as long as they show half time enrollment the previous spring and the upcoming fall semester.

International students are not permitted to work more than a total of 20 hours from all jobs during any week (Sunday through Saturday) while school is in session. There are no exceptions to this rule. International students must be enrolled full time (12 hours for undergraduates/ 9 hours for graduates) except for summer. International students must go to Business Operations to complete the paperwork necessary for on-campus employment.

Job Descriptions and Beginning Wages

The beginning wage for students hired as a Library Assistant, Photocopy Assistant, Clerical Assistant or Mailroom Assistant is $7.50. The job descriptions and qualifications vary by department. and students will receive training for these positions.

The beginning wage for students working as Building Monitors and Computer Technicians will be determined by the hiring department. These positions require a high level of comprehensive skills, responsibilities, training, and appropriate experience.

Raises

Generally, Library student employees will receive a $.05 to $.20 per hour raise each year of employment  at the beginning of each Fall semester if a student employee worked any amount of time during the previous Fall/Spring semesters. This does not apply to summer employment.

Wage increases are not based on merit and are dependant upon the current budget .

A student may receive a pay increase during the year if his or her job classification changes.

Work Study and Budget Monies

The most significant difference between work study and non-work study employees is the account from which the wages are paid. Non-work study students (departmental) are paid out of the library student assistant budget.

The work study program is an employment program awarded through financial aid. Work study student employees are to earn their award money by performing work tasks. The student is given an allocation of a specific dollar amount of student employment that can be earned to help defray educational costs. It is expected that the student will not only benefit financially from the program, but will also acquire valuable work experience.

Timecards

All student employees record time worked on the e-Business payroll system. Once eligibility is confirmed and the proper paperwork is submitted to the University Student Employment Office, the employee will be given access to the e-Business payroll system through MyUNIverse. The electronic timecards are submitted weekly, with students being paid biweekly. Timecards should not be filled out in advance of working. Your direct supervisor will provide training on how to use the timecard system. Timecards for the previous week need to be submitted no later than noon on Tuesday.

Method of Payment

The University requires that you have your paycheck directly deposited in your bank account. When hired, you will need to fill out an Authorization Agreement for Direct Deposit Via ACH. A copy of this form will be provided to you by the Library Student Employment Office or can be found on MyUNIverse under e-Business Forms.

The University of Northern Iowa will then automatically deposit your pay into your checking or savings account at most any bank, savings and loan association or credit union in the United States. Your pay slip can be viewed or printed from the Employee Self-Service area of e-Business.

Students employees are paid every two weeks. The payroll periods and paydays for the current year are available on the UNI Payroll department website.

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