Rod Library encourages the UNI community to mount monthly exhibits for public display at Rod Library. The library has one main exhibit case available to the university community. This case is located in the Learning Commons near the East entrance.
Topics subject to controversy may and should be presented, provided that they are handled in an objective manner. Exhibits may not be used to promote personal, commercial, or political positions. Materials displayed do not necessarily reflect the viewpoint of the Library and/or University.
Proposals for an Exhibit
Written proposals are required from groups interested in using the exhibit cases, and should be submitted via the online form to the Library Exhibit Coordinator.
Proposals should describe the theme, content, time and duration of proposed display. All proposals will be considered to determine which groups will be granted permission to use the exhibit case.
The Library Exhibit Coordinator reserves the right to defer scheduling use of the case at particular times in order to allow for the consideration of different proposals. Ordinarily, the exhibit case will be booked no more than one year in advance.
The Library reserves the right, with proper notice, to reschedule any proposed exhibit if it conflicts with the Library's need for the exhibit space. An exhibit may be canceled at any stage if the exhibitors have not met the agreed upon conditions and deadlines.
Exhibitors are responsible for mounting and removing exhibits on a schedule determined in conjunction with the Library Exhibit Coordinator. An exhibit must focus on being informative to the patrons who use the Rod Library and be appropriate to a university setting. Subject matter, not the sponsoring organization, should be the primary focus of a display. Both Library and privately owned materials may be used in exhibits.
Learning Commons (east entrance) size: 106" wide x 73.5" high x 12" deep; divided into 3 sections 32' wide each; aluminum framing with locks 5" wide between sections; 6 adjustable shelves
Mounting an Exhibit
Exhibits usually are installed on the first or second day of the month (or the first weekday). They are removed on the 30th (or the last weekday). Although exhibits are normally left in place for one month, in some circumstances it may be possible to schedule a case for a shorter or longer period of time.
The Library Exhibit Coordinator will provide access to the exhibit case and be responsible for the key to the case. After installing an exhibit, and before leaving the Library, the exhibitors should make contact with the Library Exhibit Coordinator to assure the case has been locked and unused materials returned. The Library Exhibit Coordinator will assist those mounting exhibits in identifying library materials suitable for inclusion in a display, check them out, and place them in an exhibit case. Library materials in circulation may not be recalled for inclusion in exhibits. The library will provide an exhibit mounting kit which includes such items as a stapler, push pins, tape and etc.
Exhibits must include professional looking signs and labels as well as the organization's contact information.
Materials must be displayed in an archival correct manner so as to minimize the damage done to materials as a result of inclusion in an exhibit. For more information, please see our Library Displays and Archival Standards (pdf).
Removal of an Exhibit
Items may be added to or removed from an exhibit throughout the entire time the exhibit is displayed. On request, interested patrons may check out any circulating library material displayed in an exhibit case. If items are removed, you may request that other library materials be added in their place.
Security and Liability
All Library display cases are locked. However, the cases are glass. This places items in the cases at some risk of damage or theft. Rod Library will not be responsible for displayed items that are damaged or stolen. The University of Northern Iowa and Rod Library do not have insurance to cover the loss of or damage to displayed items. The person authorizing the display of her/his items assumes all risk of damage and loss. The person authorizing placement of her/his items in a Rod Library display case is encouraged to determine whether s/he has personal insurance which will pay for damage to or loss of items placed on display in Rod Library display cases.
Some supplies for use in exhibit preparation and installation are available from the Library. The Library Exhibit Coordinator will work with exhibitors to identify useful resources.
Available supplies include frames (wooden and plastic), easels, mounting pins, and tape.
Each month the Library Public Relations Committee publicizes library exhibits the Library's RodCast (news blog) and social media.
Library Exhibit Coordinator-Gail Bunz via phone 273-6003 or email her at gail.bunz@@uni.edu.
Last Updated: 8/3/17 Library Exhibit Coordinator & Public Relations Coordinator